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2018 CMDA National Convention - Exhibitors

Start Date: 07:00 PM, 04/26/2018

End Date: 10:30 AM, 04/29/2018


City: Ridgecrest

State: North Carolina

Download file Exhibitor Prospectus and Application


The exhibit spaces are 8' x 10'. You must provide your own tabletop display or standing display, but standing displays should not exceed 8' in width.

Booth Fee

8' x 10' Non-profit organizations - $600 per space
8' x 10' For-profit organizations - $900 per space
8' x 10' CMDA Internal Departments - $100 per space

Fee includes:

  • One 7’ table (24” wide) and two chairs; wastebasket; identification sign
  • Exhibitor’s name and description listed in the Convention Program (both hardcopy and e-book)
  • Exhibitor’s name and description listed on the convention’s website with a direct link to the organization’s website (if provided)
  • One brochure/pamplet inserted in Welcome Bag (supplied by organization)
  • Electrical service, if needed

Available for additional fee

  • Reduced convention registration for exhibitors – $200 per person for up to two booth representatives



Thursday, April 26, 2018

12 p.m. to 4 p.m.


Sunday, April 29, 2018

11 a.m. to 12 p.m.


Thursday, April 26, 2018

4 p.m. to 7 p.m.
9 p.m. to 10 p.m.

During Conference Check-in
Exhibit Hall

Friday, April 27, 2018

10:15 a.m. to 11 a.m.
9 p.m. to 10 p.m.

Exhibit Hall Open

Saturday, April 28, 2018

10:15 a.m. to 11 a.m.
8 p.m. to 9 p.m.

Exhibit Hall Open

Sunday, April 29, 2018

10:30 a.m. to 11 a.m.

Last Chance to Meet with Exhibitors


March 17, 2018


Program Ads - Color Ads

The convention program that each attendee receives has an area for company advertisements in the back. These are color ads and may be purchased in 1/4, 1/2 or full-page sizes.

Ad Size



1/4 Page

4" x 5.25"


1/2 Page

8.25" x 5.25"


Full Page

8.25" x 10.75"


Submission Requirements
Logos or artwork must be emailed and presented in a .JPG, .JPEG, .GIF or .TIFF format. The material should be emailed to CMDA's Meetings Department by March 17, 2018.

Ministry Moments - 4 available (limit one per organization)

At the beginning of each of the four morning plenary sessions, we have the opportunity to highlight a ministry using a three-minute video clip supplied by the ministry. The video should be submitted by March 17, 2018.

Ministry Moments Video Clip - $500.00


Gold Sponsor - 5 available at $2,500.00

  • Recognition in convention program, on website, and during plenary sessions
  • 8' x 10' booth space with signage recognition
  • Up to 6 complimentary conference registrations
  • Full-page program ad
  • Selection of one food and beverage sponsorship:
    • Welcome Reception - Thursday afternoon
    • Friday morning coffeebreak sponsor
    • Friday afternoon break sponsor
    • Saturday morning coffeebreak sponsor
    • Saturday afternoon break sponsor

Silver Sponsors - 5 available at $1,500.00 each

  • Recognition in convention program, on website, and during plenary sessions
  • 8' x 10' booth space with signage recognition
  • 2 complimentary conference registrations
  • Half-page program ad
  • Attendee gift with company logo

Bronze Sponsors - $1,000.00 each

  • Recognition in convention program, on website, and during plenary sessions
  • 8' x 10' booth space with signage recognition
  • 2 complimentary conference registrations
  • Half-page program ad


These regulations have been formulated in the best interest of all concerned, and any matters not covered here are subject to the decisions of the Conference Coordinator. The conference reserves the right to accept or reject any application.

Locations of Exhibits - NEW!
The Exhibit Hall will be located in the rear of Spilman Auditorium, which is where the plenary sessions will also take place. The Christian Medical & Dental Associations, hereafter referred to as the conference coordinator, reserves the right to make modifications as may be necessary to adjust the floor plan at any time to meet the needs of the exhibit, the exhibitors or the event.

Complete and return the Exhibitor Application and applicable fees online, by mail or email to:

Christian Medical & Dental Associations
ATTN: Meetings Department
P.O. Box 7500
Bristol, TN  37621-7500

Care of Building and Equipment
Exhibitors or their agents must not injure or deface the walls or floors of the building, the exhibit space or the equipment of the exhibit space. Nothing shall be posted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture. Distribution of promotional gummed stickers or labels is strictly prohibited. When damage appears, the exhibitor is liable to the conference center. Anything in connection therewith necessary or proper for the protection of the building, equipment or furniture will be at the expense of the exhibitor.

Installation and Dismantling
It is the responsibility of each exhibitor to install their exhibit Thursday, April 26th between 12 and 4 p.m. and to dismantle it by Sunday, April 29th between 11 a.m. and 12 p.m.

Each organization will be issued badges for their representatives. On the application form, please print the complete name(s) of those who will be representing your organization at the convention, along with their city and state.

Shipping and insurance of displays are the responsibility of the exhibitor. Convention Maker is the contracted show decorator and will supply specific shipping instructions to each company exhibiting for large shipments. If shipping directly to the conference center, please use the address below.

Ridgecrest Conference Center
1 Ridgecrest Drive
Ridgecrest, NC 28770

Mailing Lists
Exhibitors may compile a mailing list by direct solicitation of persons visiting their booth; however, compiling a mailing list of conference attendees from any other source is strictly prohibited.

Neither the conference nor its officers, directors, agents or employees are liable for any damages or losses that may occur to an exhibitor, or to an exhibitor’s employees or property, from any cause whatsoever. The exhibitor, on signing the application, agrees to hold forever harmless the aforementioned from any and all liability, claims, losses and expenses for personal injury, accident, property damage or loss arising out of, in, at or in connection with the exhibitor’s display, including losses arising from cancellation of the conference.

The conference coordinator reserves the right to restrict exhibits that become objectionable because of noise, method of operation, materials or for any other reason, and also to prohibit or to evict any exhibit that, in the opinion of the conference coordinator, may detract from the general character of the conference as a whole. In the event of such a restriction or eviction, the conference will not be liable for any refunds or other exhibit expenses.

Exhibitors are permitted to make sales in the exhibit area only. Obtaining the appropriate licenses and/or permits as required by law, collecting and remitting sales tax, and complying with any other legal business requirements are solely the responsibility of the exhibitors.

The conference is not providing security. Therefore, exhibitors are solely responsible for their own exhibit materials and should insure their exhibit against loss or damage from theft, accident, vandalism, fire or other causes.

Use of Space
All demonstrations or other promotional activities must be confined within the limits of the exhibit space. There must be sufficient space remaining to contain conference attendees visiting the booth to participate in such activities. Exhibitors may not move any furniture without the prior consent of the conference coordinator.

Exhibitors shall not assign, sublease, or share the allotted space without the knowledge and consent of the conference coordinator. Exhibited items are limited to goods manufactured or distributed by the exhibitor in its regular course of business. An organization not purchasing exhibit space will not be permitted to solicit business during the conference.

Interference with the light and/or space of other exhibitors is prohibited. The conference coordinator reserves the right to require an exhibitor to alter an exhibit on site. Necessary changes shall be made at the exhibitor’s expense and are subject to the approval of the conference coordinator.

Cancellation Policy
All cancellations must be made in writing by mail, fax or email to the conference coordinator. If notification is received on or before March 17, 2018, all monies, less the non-refundable deposit of $100, will be returned; however, no refunds will be made after this date. Failure to occupy exhibition space in no way releases the exhibitor from the obligation to pay for the full cost of the requested space. If said space is not occupied within one hour before the official opening session of the conference, the conference coordinator will have the right to use such space as it sees fit to eliminate a gap in the exhibition area. In the event of flood, fire, strikes, riots, civil commotion or other uncontrollable circumstances that render the exhibit area unfit or unavailable for use, all monies paid for exhibition space will be refunded.

Direct all questions and correspondence regarding exhibits to Melinda Mitchell at:
Christian Medical & Dental Associations
PO Box 7500
Bristol, TN 37621

Direct phone: 423-844-1013
Fax: 423-844-1017

Email -


This instrument contains the entire agreement between the parties hereto. Any verbal modifications of this instrument shall be of no force and effect.